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Job Application Letter Writing Tips | Know How to Write a Good Job Application Letter

Do you know that some job applicants do not succeed not because they are not qualified or that the position is filled but due to poor Job Application Letter writing? Many are victims of this. This article is prepared to guide you properly in writing a good and acceptable job application letter. These Job Application Letter Writing Tips sure guides for you.

What is a job application letter?

A job application letter is a lone document submitted to a potential employer by a job seeker expressing his (job seeker’s) interest in a particular vacant position. As a job seeker, job application letter explains who you are as a professional and individual. Job application letter expressly highlights your achievements including your skills. With this, the attention of the recruiter responsible for reviewing your application will be drawn. A well written job application letter will help your interviewer on the best questions to ask you and as well know if you are fit to fill the vacant position.

In your job application letter, add how your professional goals and aspirations align with the company’s goals. You may also show your familiarity with the company in your job application letter. This, if well said, is an added advantage to you as it may impress the potential employer making him to possibly set you apart from other applicants due to a good relationship already existing between and the company. It is important to use your job application letter to showcase aspects of your personality.

Job application letter writing tips

There are some basic tips to be known while writing job application letter of any sort. The tips are explained below.

1. Review information about the company and position

The first step to take in writing a job application letter is to review information about the employing company and the vacant position you are applying to fill. The foreknowledge of the company and the position needed to be filled will guide you most in knowing if you are really fit for the job and what you are required of. This is why it is best to write a new application letter for each position you are applying for so you can include pertinent details and show your interest in the particular vacant position. Most companies now have their websites, so take some time to browse everything about the company. Compare your qualifications and experience with the list of skills in that posting.

2. Review the job listing keywords

The knowledge of the company’s information and the position to be filled will help you to know the exact keywords that are expected in your application letter. Therefore, make sure that such skills and abilities fall within the requirements of the vacant position, and your reflecting same. Including such keywords in your application letter will help to show the person reviewing it you would be a good fit in that specific role.

3. Emphasize your skills and abilities

Your application letter is your best opportunity to sell yourself as an excellent for the vacant position. Therefore, it should contain specific example(s) of how you can apply your experience, abilities and skills to benefit the organization. Your past experience and data in addition to leadership skills will be vital tools to support this.

4. Use professional format

It is important to know that a job application letter should be more professional than a thank-you card or an email to a coworker or friend. The alignment of the letter should include single spacing, one-inch margins and left alignment. It is best to use a professional and traditional font, such as Times New Roman, in a size from 10 to 12 points. Try to keep your job application letter to one page. When a recruiter reviews your job application letter, they will get their first impression of you as a potential employee, so take time to give it a professional format.

5. Be concise in your writing

While it may be tempting to include a lot of detailed information about yourself, it is very important to be concise. If a recruiter receives an application letter that is of multiple pages, he may not have the time to read it all. Therefore, brief letter is more manageable and appealing especially when all essential ingredients are found therein.

6. Proofread the letter before submission

First impression they say matters, and your application letter is serving as your first impression, you must make sure It is as positive as possible. It must be a well seasoned letter devoid of  any grammatical or spelling errors to avoid a potentially negative first impression.

7. Send a letter for every position to which you apply

Unless it is expressly stated that an application letter is not needed for a particular job application, always send application letter for any job which you are applying for. The essence of an application letter, even where it is not expressly required but not expressly prohibited, is that it offers the opportunity for a potential employer to learn more about you and gives you the chance to distinguish yourself from other applicants.

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Format and contents of a Job Application Letter

Just like other formal letters, job application letters have their own format and contents. Professional format is used while writing a job application letter. We have explained professional format above, here we explain the contents of a job application letter.

1. Heading

Your job application letter should have a letter heading. Use a formal business heading for it. The heading should include your name and contact information, the date and the company name and address. However, if you are sending your job application letter via email, you can eliminate your name and contact information from the header and put it at the bottom of the email after the signature instead. Recruiters find it easier to follow up applications with professional and detailed heading.

2. Address the letter to the recruiter or hiring manager

During your research and review on information about the company, try to find the name of the person reviewing applications for the job and address your letter to him. Use a common business greeting, such as “Dear Mr./Mrs/Miss.” and their last name. However, if you are unable to find their preferred gender pronouns (she/her, them/they) of the individual reviewing your application, you can use “Dear [first and last name]” or simply say “Dear Hiring Manager”.

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4. Open the letter by Open by describing your interest

In the first paragraph of your letter, mention the job title for which you are applying and where you saw the position posting. Include your specific interest in the role and company so the reader knows this is not a generic application letter. Briefly state the main experience or qualification you have that makes you a good fit. This is the section that will draw in the recruiter as the reader of your application letter, so it is important to appeal to that person quickly and succinctly.

5. Outline your experience and qualifications

The next few paragraphs of your letter should highlight your experience, qualifications and skills, positioned in a way that aligns with the company’s goals and mission. For example, if you are applying for a job with a nonprofit organization that provides educational opportunities to underserved community members, you could talk about your experience with nonprofit organizations or educational offerings. Since a job application letter should stand on its own without a resume, it’s helpful to include details about your experience that relate to the position to which you’re applying.

6. Your personality

As you are writing your job application letter, consider how you can incorporate aspects of your personality while remaining professional. You must not so proud in expressing this. A friendly and engaging letter is likely to appeal to the reader, especially when they can get an idea of how well you might fit with the team. This could be your leadership experience and how friendly you are with people.

7. Express appreciation

Before closing your letter, express your appreciation to the recruiter or hiring manager for reviewing your letter and considering you fit for the position. The recruiter is taking time out of their day to read what you have written, so expressing your gratitude for that time spent is a polite and professional way to close your application letter.

8. Close your letter

The last part of your application letter is the closing part. Here, many people use “Sincerely” or “Best” to close the letter, although any professional sign-off is fine to include. The final line of the letter should be your full name. If you submit a hard copy of the letter, include your signature immediately above your typed name. Remember that if you are submitting an application letter via email, rather than including your contact information in the header as done when submitting in hard copy, it should be included beneath your name.

Having read the whole Job Application Letter Writing Tips, we are strongly sure that you can write a professional job application letter and get gainfully employed.

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